A visitor is a person who has legitimate
school business to transact, such as a conference with a staff member,
and whose conduct is not disruptive or disturbing to the normal
operation of the school. Visitors may include, but are not limited to,
parents, community members, and agency representatives.
A volunteer is twenty-one years of age or older,
unless they are the parent of a child in the classroom. A volunteer
provides services for the Calvert County Public School System without
receiving monetary compensation.
A mentor is a volunteer who works with student(s) providing advice and support for vocational and educational outcomes.
All chaperones are volunteers and must complete the Online
Volunteer Application. No individual may accompany a CCPS field trip who
is not an approved volunteer.
Visitors and volunteers will sign in at the KeepnTrack
kiosk located on a computer in the main office. A visitor and/or
volunteer will scan his or her driver’s license or other approved ID
using the KeepnTrack screening system. KeepnTrack will compare
information from visitors and volunteers against the National Sex
Offender Registry. If there is no problem, a badge will print. If a
question would arise, Calvert County Public Schools procedures will be
All visitors and/or volunteers will be required to wear the
badge while on the school site. When a visitor and/or volunteer is
ready to leave, he or she must sign out and dispose of the badge as
All volunteers will need to complete an Online Volunteer
Application before they may begin service as a volunteer in any school
or schools. If completing an application online is not possible, paper
applications are available in all schools. Applications must be
submitted after the prospective volunteer has completed all parts of the
application process. A signature will be required on all paper
Applications will be treated as confidential information
and access to applications will be restricted only to administrators
and/or their designees.
Before a volunteer’s application can be completed, he or she must:
- Complete online training
- Fill-in all required areas on the application
- Agree to abide by the requirements
outlined in the volunteer application Fill-in all required areas on the
- Sign-off that training has been completed
- Submit the completed application electronically
Online Application Submission:
Once a volunteer applicant submits the application online, you will get an immediate notification on your screen and an email that you have been approved. If you do not get an immediate approval verification email, your application may be pending for some reason. Please contact the school site to research your application status.
Paper Application Submission:
Volunteer applications may take up to two weeks to be processed and receive notification of the status.